Project Coordinator in Tempe, AZ at Signature Consultants

Date Posted: 4/27/2020

Job Snapshot

Job Description

Project Coordinator Summary:

Signature Consultants is seeking a Project Coordinator. Our client is looking for a candidate who will become a member of a project management team and be responsible for providing the necessary support to keep assigned projects organized, compliant and moving proficiently through the project life cycle. The EPMO Analyst works alongside project/program managers to track, research and provide project information to the team primarily in the activity areas of Financial Management, Operations and Control/Compliance.

Responsibilities:

  • Project Coordination and Collaboration duties include:
    • Completing assigned project tasks identified within the project plan.
    • Following up on project tasks as requested by the project manager such as updating/managing resource information, maintaining monthly project expense information, assisting with the reforecasting process, balancing expense actuals to the project budget and making updates within financial worksheets and systems, maintaining/documenting project details in project worksheets and in our Project Portfolio Management (PPM) tool.
    • Collaborating with project teams to update required project status reporting.
    • Ensuring that critical and approved documents, communications, and other relevant project information is organized and saved in a project folder or collaboration site
  • Project Financial Management tasks include:
    • Maintain the project checkbook, reconcile the GL report, submit and reconcile accruals.
    • Assist with tasks associated to financial forecasting (resourcing, cap reporting, etc.) and financial tracking (financial peer reviews).
    • Invoice payment processing including accurate GL coding and SOP98 review prior to payment approval
  • Operational activities include:
    • Creation, management and monitoring of project purchase orders, SOWs and contracts.
    • Maintenance of the project folder (i.e. repository) to ensure that artifacts are present and accurately stored/archived.
    • Reconciling project information and financial data with the Planview Project Portfolio Management (PPM) tool to ensure accuracy, currency and reliability (i.e. data quality) of project information stored within Planview.
    • Provide project support when appropriate for coordination activities and inquiries including process and change management expertise.
  • Control/Compliance activities include:
    • Prep work and assistance with the project phase gates and reviews and related scheduling.
    • Monitor project artifact deliverables to ensure that they are present and complete in the project folder/official repository and that they are in compliance with the Enterprise Initiative Framework (EIF) and the Solution Delivery Lifecycle (SDLC) requirements.
    • Assist with auditor requests for project specific documentation and information.
    • Monitor project compliance to established processes, controls and protocols. Assist with PM training and project transitions.
  • Perform other duties as assigned

Skills and Requirements:

  • Typically requires 1-3 years related experience. Background with SharePoint or similar collaboration tool, good understanding of PMBOK and general project management methodology. Microsoft Project experience is preferred
  • Bachelor's degree or equivalent related experience
  • Highly detailed, analytical and problem solving abilities
  • Strong technical, financial and business communication skills, orally and in writing, and able to take the initiative to resolve problems
  • Self-driven, highly motivated, familiar working effectively in a fast-paced, extremely dynamic environment, and experience working on global teams
  • Solid organizational skills. Consistent demonstration of professional judgement. Able to prioritize.
  • Able to work independently and collaborate across the organization.
  • Ability to analyze issues and situations systematically and make sound recommendations.
  • Strong attention to detail and ability to balance multiple priorities to meet deadlines.
  • Ability to work with multiple cross-functional teams.
  • Project Financial Accounting experience including forecasting, resource planning, financial reconciliation, procurement is a plus
  • Coupa or other Procure-to-Pay System experience is a plus.
  • Strong skills in the MS Office Suite.

About Signature Consultants, LLC

Headquartered in Fort Lauderdale, Florida, Signature Consultants was established in 1997 with a singular focus: to provide clients and consultants with superior staffing solutions. For the ninth consecutive year, Signature was voted as one of the "Best Staffing Firms to Work For" and is now the 15th largest IT staffing firm in the United States (source: Staffing Industry Analysts). With 28 locations throughout North America, Signature annually deploys thousands of consultants to support, run, and manage their clients' technology needs. Signature offers IT staffing, consulting, managed solutions, and direct placement services. For more information on the company, please visit www.sigconsult.com. Signature Consultants is the parent company to Hunter Hollis and Madison Gunn.